A carry-over occurs when unspent funds are transferred from one budget period to a separately funded budget period. It could refer to a transfer between periods in the same fund number or between funds, if the project continues in a new fund number.
Agency notification or approval: Review written agency policies to determine whether carry-overs require agency notification or approval. If written notice is required, follow these guidelines:
- Prepare a letter to the agency's project administrator. Include:
- A revised budget
- Justification for change (i.e., why you did not use funding as budgeted and how it will be used in the new period)
- Have the principal investigator sign the letter and keep a copy for your files.
- Send the letter and copies as necessary:
- If your award was processed by the Office of Contract and Grant Administration (OCGA), forward the original letter to OCGA for transmittal to the agency.
- If your award was not processed by OCGA, send the original letter to the agency and a copy to the Office of Post Award Financial Services (OPAFS).
- When you receive official approval from the agency, send OCGA or OPAFS a copy of the approval.
Questions? Please see OPAFS Contacts.
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