| What to do |
How to do it |
| 1 |
Determine what services you want. |
- Read a description of the services offered by Addressing Services:
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| 2 |
Download the Addressing Services Request Form and complete the top section of the form. |
- Download a PDF copy of the Addressing Services Request Form.
- On the following lines, fill in the information:
- DATE: Current date
- TAXPAYER NO: (leave blank)
- RETURN PRICED COPY TO: Name of the person receiving a copy of the estimated charges
- DEPT. +4 CODE: Department and Mail Code
- AUTHORIZED SIGNATURE: Signature of the person in your department who has authority to sign for the index being recharged
- INDEX NO: Index being recharged
- NO UNIVERSITY ACCOUNT, BILL CUSTOMER ADDRESS:
Indicate where to send an invoice if an index is not recharged.
- RETURN EXTRAS TO: Name of the person receiving the unused, extra copies of a mailed piece, along with their:
- DEPT. +4 CODE: Department and Mail Code
- TEL: Campus phone number
- TITLE OF MATERIAL: Description of mailing material
- MUST BE IN MAIL: Indicate the specific date you want the material mailed
Note: Please allow up to 5 working days processing time after lists and materials are received by Addressing Services.
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| 3 |
Complete the Special Instructions section of the form, if needed. |
- List all special instructions, including:
- Services desired
- Materials used in mailing such as cover letters, brochures, or forms
- Unique requests such as:
- Matching specific inserts with specific envelopes
- Using a database sent through e-mail or campus mail
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| 4 |
If you want to use a mailing list, complete the Specify Mail List section of the form. |
- To use your department's mailing list, specify that you will use a department list and then send it:
- As an e-mail attachment via a PC-based computer to Jorge Espinoza
or
- On a disk to Jorge Espinoza, Mail Code 0047
Send the list in one of the following file formats: Excel, Access, fixed-length text, or delimited text. If your list need updating, read about mailing list cleansing and updating.
- To request a campus mailing list: Go to PPM 533-7, Campus Mailing Lists, find the list you want, and specify the list number.
Note about authorized use of campus mailing lists and labels:
UCSD departments and UCSD-related organizations can request and use these lists and labels when the:
- Expense is recharged to department funds
- Person placing the order has signature authorization for the funds recharged
Approval process: The use of some campus lists requires approval by the Academic Senate Office, Administrative Records, or the owner of a specific list. Contact Jorge Espinoza, (858) 534-1164, for information about the approval process.
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| 5 |
Send the form to Addressing Services. |
- Send the form to Michael Keogh,
Mail Code 0047
or
Fax the form to (858) 534-6774.
A copy of the Addressing Services Request Form with estimated costs will be returned to the person listed in Step 2b. Keep this copy to check your charges.
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