| Type of scheduling change |
Actions to take |
 |
The Scheduling Office contacts the department/ program to make a room change.
|
- Notify instructor(s) and teaching assistants (TAs).
- Post signs in the department/ program office area.
- E-mail students using the Class List tool.
|
|
The department/ program contacts the Scheduling Office to make a room change. |
- Report the room change to the Scheduling Office.
- Post signs in the office area and on classroom doors indicating the change.
Note: Post signs on adjacent windows or walls — do not use tape on painted surfaces.
- Notify the instructor(s) and TAs.
- E-mail students using the Class List tool.
|
|
The department/ program contacts the Scheduling Office to add a new course or section.
Note: A completed Course Approval form must be on file with the Scheduling Office. |
- E-mail the Scheduling Office and provide the information below:
- Course number and title
- Instructor's name, including PID (personal ID number)
- Preferred day/ time of course
- Type of instruction (lecture, discussion, lab, etc.)
- Enrollment limit
- Scheduling Office staff will assign a room and make the course information available immediately through the online Schedule of Classes.
Note: The change will be reflected in ISIS as soon as it is made, but will not be reflected online until after the evening refresh.
- E-mail students using the Class List tool.
|
|
The department/ program contacts the Scheduling Office to cancel courses or class sections.
|
- E-mail the Scheduling Office to report the cancellation.
- Post signs on classroom doors, and in department/ program areas.
- If a section is canceled, have the instructor announce it in class.
|
|
The department/ program contacts the Scheduling Office to request problem and/or review sessions. |
After Week 2, e-mail the Scheduling Office, and provide the following information:
- Name of the course, with section ID if available
- Day, time, and duration needed (include a second choice)
- Classroom size (number of students attending)
|
|
The department/ program contacts the Scheduling Office to request additional rooms for midterms and finals. |
E-mail the Scheduling Office and provide the following information for such requests:
- Course department
- Course title
- Day and time of exam
- Size of class
- Note: Reservations for single-date events (those not scheduled weekly throughout the quarter) cannot be confirmed until after Week 2.
- Additional room requests for finals must be made by Week 9, and space will not be confirmed until the middle of Week 10.
|
|
The department/ program
requests space for special meetings. |
E-mail the Scheduling Office with the request.
- The Scheduling Office assigns space for special meetings in general assignment classrooms on a space-available basis.
- Confirmations for special meeting space are sent via e-mail to the requesting party.
- Note: Reservations for single-date events (those not scheduled weekly throughout the quarter) cannot be confirmed until after Week 2.
|
|
The department/ program wants to use space in its own facilities or in another department's/ program's facilities. |
The University assigns space to departments/ programs, which are responsible for scheduling use of that space.
Note: To have department space locations for classes appear on the Schedule of Classes online, notify the Scheduling Office with the dates, times, building, and room.
|
