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Payroll Expense Transfer Conditions
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Summary: If you manage funds at UCSD, you need to know when you can process a payroll expense transfer. Authorized expense transfers may take place only under certain conditions. |
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These conditions apply to all funds:
After an expense has been recorded in the operating ledger, you may transfer it only under the following conditions and with appropriate documentation and a complete explanation when:
- You are correcting an error, such as when you discover an incorrect accounting distribution.
- You are changing the original fund source when required.
These conditions apply to funds for sponsored projects only:
- You can make transfers between closely related funding sources when more than one funding source supports closely related work, as long as the cost is allowable and properly justified.
- You can make an expense transfer to a new FDP award that is within 90 days of the project start date. These expenses must have been incurred in an unrestricted nonfederal fund prior to UCSD's official acceptance, and in direct support of the award.
- You can correct an overdraft by moving expenses from an overdrafted fund to an unrestricted funding source.
Questions? Please see Payroll Expense Transfer Contacts.
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