Travel Instructions Index UCSD Travel Find step-by-step instructions for travel and entertainment processes. Advance/ prepayment Obtaining a cash advance for employees Obtaining a cash advance for non-employees Agency (see Travel agency) Airfare Booking airfare using Connexxus Buying airfare for UCSD Business Travel Approval Canceling approval authority for entertainment Establishing approval authority for entertainment Obtaining approval for move/ transfer expenses Using MyApprovals for MyTravel claims Cancellation Canceling a UCSD Travel Card Canceling a travel event Canceling an approval authority for entertainment Cash advance Obtaining a cash advance for employees Obtaining a cash advance for non-employees Claim expenses Claiming entertainment expenses Claiming mileage expenses Claiming travel expenses online using MyTravel Claiming travel expenses using a paper Travel Expense Voucher (TEV) for domestic long-term travel or move/ transfer expenses Connexxus Connexxus Travel Program About Connexxus Providers Setting Up a Connexxus Traveler Profile Airfare: Discounted Rates Through Connexxus Hotels: Discounted Rates Through Connexxus Rental Cars: Discounted Rates Through Connexxus Entertainment Canceling an approval authority Establishing approval authority Handling expenses charged to an index by Campus catering or Faculty Club Exceptional entertainment Graduate student recruitment entertainment less than $75 or $75 or more Standard entertainment for less than $75 or $75 or more Claiming expenses using the paper form (if you wish payment to go directly to the host's UCSD Travel Card) Researching a request Event number Canceling a travel event Getting an event number (preauthorize travel) Group travel Paying for group travel Hotel (see Meals and lodging) Lodging (see Meals and lodging) Meals and lodging Booking a hotel using Connexxus Lodging for Short-Term Domestic Travel Claiming expenses for meals and lodging for domestic long-term travel (30 days or more) at a single location or multiple locations Claiming expenses for meals and lodging for foreign travel at a single location or multiple locations Claiming expenses for meals and lodging when traveling to Alaska, Hawaii, and U.S. possessions Paying for hotel deposit using foreign currency or U.S. currency Claiming expenses for other travel situations (See also per diem) Mileage Requesting mileage reimbursement for a private automobile (standard or specially equipped) Requesting mileage reimbursement for a private airplane Moves/ transfers Arranging payment Arranging a purchase order (move includes household goods or lab equipment) Obtaining approval Requesting reimbursement MyTravel Approving a MyTravel claim Claiming travel expenses online using MyTravel Using MyTravel Per diem Domestic long-term travel (30 days or more) for a single location or multiple locations Foreign travel to a single location or multiple locations Claiming expenses for meals and lodging when traveling to Alaska, Hawaii, and U.S. possessions Preauthorization Preauthorizing travel (obtain a travel event number) Prepayment Prepaying for conference registration using foreign currency Prepaying for conference registration using U.S. currency Prepaying for hotel deposits Registration Paying registration for a local conference Paying registration using foreign currency or U.S. currency Reimbursement Requesting reimbursement for entertainment expenses Online reimbursement for mileage expenses using Payment Authorization Online reimbursement for travel expenses using MyTravel Using a paper Travel Expense Voucher (TEV) for domestic long-term travel or move/ transfer expenses Rental car Renting a car using Connexxus Filing a claim for damage to a rental car Renting a car Service fees (see Travel agency) Travel agency Paying travel agency services fees through a UCSD associate agency UCSD Travel Card Applying for a card Filing a claim for rental car damage Obtaining a cash advance (employee) Using the card online Canceling a UCSD Travel Card

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