Definitions:

• Vendor code is a nine-digit, unique identifier in IFIS that is the supplier's Federal Employer Identification Number (FEIN) or Social Security Number (SSN). The vendor code is used for all divisions, affiliates, and addresses for the company. We use Vendor codes to identify vendors on purchase orders, payments, tax forms, and reports.
• Address type code is a two-character code that identifies a particular address for a vendor. Since a vendor may have multiple addresses, the address type code allows you to specify which address record you wish to use.
  
  There are several address types:
  • D When the address to which purchase orders are sent is the same as the remittance or invoice address, the vendor will have a D address type.
  • Wx (W1, W2, W3...) This address type designates the address to which the purchase order is to be sent. Use it on Department Orders, High Value Purchase Requisitions and High Value Purchase Orders. Each vendor may have many W address types to accommodate multiple addresses.
  • Ux (U1, U2, U3...) These are Remittance addresses for invoice payment. There may be many remittance addresses per vendor, depending on how many payment addresses they have.
  • Rx (RA, RB, RC...) are also Remittance addresses, though they are very rarely used.
  • Qx (Q1, Q2, Q3...) are Medical Center and UCSD Bookstore Remittance addresses and should not be selected for Campus purchases.

When we establish a vendor in the database, one specific address type is selected as the default address. This default address type is the one which will be retrieved when you enter a Vendor code in a Department Order or High Value Purchase Requisition, unless you specify another address type.

To ensure your purchase order is sent to the right vendor and payments are made correctly, it is important to use the proper vendor code and address type.

Please see How to Request a New Vendor or Address Type for Department Order for information on how to add a vendor or address type. You may also fax your request for a new vendor to Purchasing at (858) 534-5803.

Questions? Contact Purchasing, (858) 534-3084.