|
What is it? |
What do I do? |
| Goods or services in excess of $2,500 unless the authority assigned within a given department is less |
Submit a High Value Purchase Requisition.
Note: Any attempt to avoid the High Value process by artificially dividing purchases into individual orders less than $2500 is prohibited and subject to withdrawal of purchasing authority.
|
| Alcohol, beverages |
Refer to the policy on the Consumption of Alcoholic and/or Malt Beverages.
|
| Alcohol, ethyl, (ethanol, tax-free) |
See How to Buy Tax-Free Alcohol. |
| Animals |
See Animal Acquisitions. |
| Awards |
Submit a Payment Authorization online.
Also, see Gifts and Awards. |
| Catering |
For an entertainment event, see Entertainment: Allowable Expenses and Occasions.
To use UCSD Catering Services, see Recharging UCSD Catering or Faculty Club Expenses.
If no entertainment is involved, submit a High Value Purchase Requisition. |
| Chartering of buses, shuttles, boats, planes, etc.
|
Submit a High Value Purchase Requisition. |
| Construction (on-site), including carpet, window coverings, and remodeling |
See How to Request Building Services. |
| Consultant services |
See Independent Contractor/ Consultant Guidelines or contact Patrick Little, (858) 534-4439. |
| Controlled substances, regardless of cost |
See Controlled Substances Acquisition, Storage, and Disposal Requirements.
For information, contact Wendy Scott, Controlled Substances Program Manager, (858) 534-1362, or Sara Stoddard, Purchasing, (858) 534-4438. |
| Copiers, regardless of value |
Contact Imprints, UCSD's copier service, (858) 534-2534 or sumbit a Copier Equipment Request form (PDF). |
| Equipment repairs on other than university-owned equipment |
Submit a High Value Purchase Requisition. |
| Equipment rental or straight lease in excess of $2500 total rental fee or requiring signed agreement/ terms and conditions |
Submit a High Value Purchase Requisition. |
| Equipment |
Submit a High Value Purchase Requisition.
Note: All items defined as equipment, unless purchased through Marketplace Preview or the UCSD Bookstore, must be processed via High Value Purchase Order to ensure proper recording of the asset. |
| Express Order commodities, products and/or services |
Refer to Express
Order Overview, for an explanation of Express Order vendors, commodities, as well as instructions. |
| Fabrications with a purchase value of more than $2,500 |
Submit a High Value Purchase Requisition.
Also, see How to Handle a Fabrication for more information. |
| Firearms, explosives, and ammunition regardless of cost |
Submit a High Value Purchase Requisition. |
| Flowers |
Submit a Payment Authorization online.
Also, see Gifts and Awards: Flowers. |
| Foreign purchases, (except subscriptions and renewals to foreign journals) |
Submit a High Value Purchase Requisition. |
| Gifts/ Gift Certificates |
Submit a Payment Authorization online.
Also, see to Gifts and Awards. |
| Goods or services from any officer or employee of the university or from a near relative of any officer or employee |
Submit a High Value Purchase Requisition
Also, see Independent
Contractor/Consultant Guidelines for information on Employee-Vendor relationships. |
| Independent contractors and independent consultants services |
See Independent Contractor/ Consultant Guidelines or contact Patrick Little, (858) 534-4439. |
| Meals, travel, or entertainment expenses |
Use the UCSD Travel Card. Also, see Travel for contacts and guidelines. |
| Memberships |
Submit a Payment Authorization online. See Membership Guidelines. |
| Personal purchases |
Personal purchases are not allowed under any circumstances. |
| Postage |
All purchases of postage from the US Postal Service must be obtained through UCSD Mail Services, (858) 534-1164. |
| Precious metals |
Submit a High Value Purchase Requisition. |
| Professional and personal services (Independent Contractors and Independent Consultants services) |
See Independent Contractor/ Consultant Guidelines or contact Patrick Little, (858) 534-4439. |
| Radioactive materials (regardless of cost) |
Placing online orders for radioactive isotopes requires special authorization.
Contact Sara Stoddard, (858) 534-4438) for details of these procedures, or see Buying Radioactive Materials. |
| Real estate rentals or leases |
Contact the Real Estate office at (858) 534-7480. |
| Relocations: household or office moves |
Contact Mary Watt, (858) 534-6720.
Also see Overview: Move/ Transfer Expenses or Overview: Relocation Allowance for guidelines, authroizations, and contacts. |
| Subcontracts, sub-awards, or agreements involving sponsored projects |
Contact Michael Spencer, 822-4392, or see Subcontract Overview. |
| If a supplier contract is required: DO NOT SIGN A SUPPLIER CONTRACT, including those for maintenance or service agreements. |
Only a professional buyer has the delegated authority to sign contracts for the university.
If your purchase require a signed contract, please contact a professional buyer in your area. |
| Temporary employees |
Contact Temporary Employment Services, (858) 534-4604. |
| Vehicle maintenance, supplies, and services |
Submit a High Value Purchase Requisition. |
| Vehicle rentals, leases, or purchases |
Submit a High Value Purchase Requisition. |
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