Drivers are responsible for the safe and legal operation of UCSD vehicles. Read about your responsibilities, what to do when an accident happens, and what happens after an accident.

Follow these guidelines when you drive a UCSD vehicle:

• Use the vehicle for authorized purposes only.
• Examine the vehicle for damage before you drive it. Report any damage to your supervisor before driving the vehicle.
• Expect your department to check your Department of Motor Vehicles (DMV) driving record every few months if you regularly drive a UCSD vehicle.
• Avoid using a cell phone when driving (pull over to place or answer calls).
• Important: Starting July 1, 2008, hands-free devices are required if the cell phone must be used when driving. Read about the new cellular phone law for drivers on the California DMV Web site.

Do the following when an accident happens:

• Do not admit or accuse fault.
• Call the UCSD Police if the accident happens on campus, and wait for an officer to prepare a report before anyone leaves the scene. Off campus, the Highway Patrol will respond to injury or major accidents only — not minor fender-benders.
• Fill out the Auto Accident Procedure report (PDF) at the scene of the accident before either party leaves. Forms are stored in the glove box of UCSD vehicles.
• Get 2 independent witnesses if possible.
• Call Risk Management, (858) 534-4237, and Fleet Services, (858) 534-3485, within 24 hours.

What happens after an accident:

• The DMV receives notification of an accident if the damage is over $750, which may increase your personal auto insurance premiums or jeopardize coverage with your personal auto insurance company.
• For a liability accident, your department budget will be charged a $500 deductible and 20% of the claim cost per accident. In addition, the yearly premium will include a surcharge for the next 3 years.
• A deductible of $500 will also be paid by the department if the UCSD vehicle is damaged. Gross negligence will be a higher cost, determined per accident.
• If the accident results in a lawsuit, you may be named as a defendant, deposed, and have to testify in court.
• You and your supervisor may be asked to attend a meeting with Risk Management and the UCSD Vehicle Accident Review Board to discuss the accident.

If you are a UCSD employee and have questions, contact EH&S Risk Management, (858) 534- 2454.