For audit purposes, maintain a log showing the date and reason for combination changes.

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Risk Management standards require the use of lockable receptacles or burglar-proof safes to store cash or securities as follows:

• Up to $1000 in a lockable receptacle
• From $1,001 to $2,500 in a safe
• From $2,501 to $25,000 in a steel door safe, with a door not less than 1 inch and steel wall of not less than 1/2 inch
• From $25,001 to $250,000 in a class TL-15 composite safe
• Over $250,000 in a class TL-30 steel or better safe

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If more than $2,500 is regularly on hand, install a manual panic alarm system for use during business hours to alert campus police if an irregularity occurs.

If more than $25,000 is stored and the storage area is entered after business hours, use an alarm system to alert campus police.

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Provide each cashier with a separate, lockable compartment to which only that cashier has access.

To the maximum extent practicable, keep a safe locked between deposits during business hours.

Open a safe so that other people do not see the combination.

Open and close major cashiering stations at the end of the working hours only in presence of a second person who can observe the general area.

Count cash for balancing of cash collections so that it is not visible to customers or others from outside the office.

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The Campus Cashier Coordinator with the Campus Risk Management and Campus Police review the physical setup of all cashiering stations to insure that appropriate physical security is provided.

As a general guideline, if a station collects more than $7,500 on a daily basis, the work area should be protected by doors and windows that meet the standards of the Campus Security Committee, and are in accordance with California Administrative Code, Title 24, Section 2-3303(c), Uniform Building Code, and the Americans with Disabilities Act.

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