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The maximum amount per person that can be reimbursed for allowable entertainment occasions varies depending on the meal:
| Meal type |
Maximum per person |
| Breakfast |
$26 |
| Lunch |
$38 |
| Dinner |
$64 |
| Light refreshment |
$17 |
When an entertainment expense exceeds the per-person maximum provided in the chart above, the entertainment is considered exceptional. Exceptional entertainment:
- Cannot be charged against state or federal funds
- Requires approval from the vice chancellor
Per-person meal expense is for an entire event and:
- Includes: Pre-meal items (e.g., beverages and hors d'oeuvres), meal, labor, sales tax, delivery charges, and other service fees.
- Doesn't include: Room rental and setup fees, media rental fees, decorations, and other non-meal expenses.
The host is required to provide receipts for departmental review. The receipts must identify both food and beverage charges.
When requesting reimbursement, submit original, itemized receipts to UCSD Travel, Mail Code 0955, if the event is:
Note: When submitting receipts for an online request, indicate the document number of your request.
Questions? Contact UCSD Travel or an individual Travel Team member.
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