• You can reserve a single room as long as the cost is reasonable for the location and nature of your trip.
• You won’t be reimbursed for in-room charges such as gym or movie fees.

To reserve a room, use one of these methods:

• Use Connexxus, UC's travel program
• First-time users, see Setting Up a Connexxus Traveler Profile.
• When Connexxus is in use, the reserved room will be held using the form of payment indicated in the traveler's Connexxus profile.
• Follow payment instructions using TravelLink.
• Use a personal form of payment.
• Use your UCSD Travel Card.
Note: If you reserve a room more than 21 days in advance and your card will be charged rather than held to secure the room, reconsider using your UCSD Travel Card. This will result in a payment due before your travel. You will need to pay the bill and request reimbursement after your trip.

You can pay for your hotel in one of 2 ways:

• Charge the bill to your UCSD Travel Card and request payment after your trip.
• Use a personal form of payment and request reimbursement after your trip.

After your trip, use MyTravel to report these expenses:

• Hotel tab
• Enter the lodging amount (single room rate plus tax), including any prepayments by UCSD.
• Meals tab
• Enter any meal expenses that appear on the lodging receipt.
• Other tab
• Enter any additional expenses associated with your lodging, such as:
• Business phone calls
• Personal phone calls (1 per day allowed)
• Modem access fee
• If prompted, enter remarks in the Notes field.
• Submit the itemized hotel receipt to the appropriate contact in your department.

Questions? Contact UCSD Travel or an individual Travel Team member.