If you are a travel preparer, banking information must be obtained in writing from the traveler and attached to the wire request form.

See the following links for instructions on requesting a wire or draft for travel prepayments or reimbursements.

• Requesting a wire in U.S. dollars (for an electronic fund transfer to a payee's banking institution outside the U.S.)
• Requesting a wire in foreign currency (for an electronic fund transfer to a payee's banking institution outside the U.S.)
• Requesting a draft in foreign currency (if a paper check is required)

Requesting a wire in U.S. dollars for travel

• Gather the following information:
  • Payee name
  • Payee bank account number
  • Bank name
  • Bank address
  • Dollar amount of the wire
• Locate the American Bank Association (ABA) routing number associated with the payee's checking or savings account.(The ABA routing number is generally the first 9 digits displayed on the bottom left of a check or deposit slip.)
• Complete a Wire Transfer Request (Excel), using the information gathered above.
• Make a copy of supporting documentation to include when submitting the form:
  • For a travel reimbursement, include a copy of the paper TEV (Excel) and attachments, including bank information.
  • For a prepayment, such as a conference registration fee, include a copy of the registration form.
• Send the form and a copy of supporting documentation to UCSD Travel:
  • Mail: Mail Code 0955
  • Fax: (858) 822-1546

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Requesting a wire in foreign currency for travel

• Gather the following information:
  • Payee name
  • Payee bank account number
  • SWIFT code (Bank ID number)
  • CLABE number
  • IBAN
  • Sort Code
  • Bank name
  • Bank address
  • Amount of the wire
  • Currency type
If you are unfamiliar with the various bank codes, refer to Bank Code Definitions for Requesting Wires (PDF).
• Complete a Wire Transfer Request (Excel), using the information gathered above.

Note: The exchange rate will be determined at the conversion when the form is processed by UCSD Travel.
• Make a copy of supporting documentation to include when submitting the form:
  • For a travel reimbursement, include a copy of the paper TEV (Excel) and attachments.
  • For a prepayment, such as a conference registration fee, include a copy of the registration form.
• Send the form and a copy of supporting documentation to UCSD Travel:
  • Mail: Mail Code 0955
  • Fax: (858) 822-1546

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Requesting a draft in foreign currency for travel

• Verify that the country accepts drafts. Review the "accepts drafts" section of the Foreign Currency Requirements (PDF).
• Gather the following information:
  • Payee name
  • Payee address
  • Currency type
  • Amount of foreign currency
  • Currency type
Note: Euros may be required instead of traditional currencies in countries that participate in the Economic Monetary Union (EMU).
• Complete the Draft Request Form (Excel) using the information gathered above.
• Make a copy of supporting documentation to include when submitting the form:
  • For a travel reimbursement, include a copy of the paper TEV (Excel) and attachments.
  • For a prepayment, such as a conference registration fee, include a copy of the registration form.
• Send the form and a copy of supporting documentation to UCSD Travel:
  • Mail: Mail Code 0955
  • Fax: (858) 822-1546

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Questions? Contact UCSD Travel or an individual Travel Team member.