Coverage is included in the UC rental car agreements. In general, reimbursement is not allowed for a Collision Damage Waiver (CDW), also known as a Loss Damage Waiver (LDW) or liability insurance.

If a UC agreement cannot be used, employees should use the UCSD Travel Card which automatically provides some coverage.

The situations below are exceptions in which you may be reimbursed for rental car coverage:

• When the rental is outside the U.S.
• When the rental is in an area where none of the rental agencies have a UC agreement
• When the rental agreement contains special provisions excluding coverage for the required vehicle type
• Note: Immigration Naturalization Service (INS) policy restricts payments to some foreign visitors, including payments for rental cars. See reimbursement requirements for foreign visitors or contact UCSD Travel for more information.

If you are eligible for reimbursement as an exception:

• Include the expenses for coverage in MyTravel or on the Travel Expense Voucher (TEV).
• Indicate the appropriate circumstance for claiming reimbursement in the Notes field of the Ground tab in MyTravel or the Remarks section (box 16) on the TEV.
• Provide the itemized rental car receipt to the approver if using MyTravel or attached to the TEV for submitting to UCSD Travel.

Questions? Contact UCSD Travel or an individual Travel Team member.