The following provides important dates for various transactions during the University's holiday break (Dec. 24, 2007 – Jan. 1, 2008). Use the information below to plan accordingly:

• Disbursements, Travel, and Express Card: The final 2007 disbursement (checks and direct deposits) will be Dec. 21, and the first 2008 disbursement will be Jan. 2. For payments to be included in 2007 business, Disbursements, Travel, and Express Card must receive items by:

  • Disbursements
    • Dec. 14:Payment Authorization transactions completed and approved with required documentation
      
      Note: Invoices will be processed as usual based on invoice terms.

  • Travel

    • Dec. 14: Travel expense vouchers, entertainment and mileage
    • Dec. 14: Online mileage and entertainment (using Payment Authorization) completed and approved with required documentation
      
      Note: MyTravel will be available at all times throughout the holidays. However, Dec. 21 is the 2007 date for final disbursement of funds.

  • Express Card Program
    For emergencies during the holiday closure (Dec. 22 – Jan. 1), contact US Bank Customer Service, (800) 344-5696.

• Payroll: Biweekly payroll checks and direct deposit statements for Dec. 26, 2007, will be delivered only to departments or units that previously reported to Mail Services that they will be open. All others will receive them on Jan. 2, 2008.

• Purchasing: Call (858) 534-3084 for purchasing/ contract situations that require emergency action. Messages will be accessed routinely and returned promptly.