The Exemplary Staff Employee of the Year Award Program recognizes Professional and Support Staff career employees who make exceptional contributions to the UCSD and San Diego communities. All members of the campus community are encouraged to nominate staff colleagues who deserve this special acknowledgment.

Note: The nomination period is now closed. Award recipients will be announced in late May.

Link to a specific section for details:

• Program guidelines
• Ceremony and award information
• How to submit a nomination
• How you can encourage nominations

Program guidelines

Qualifications:

• Nominees must be career, Professional and Support Staff (PSS) members, and may be represented or non-represented. Members of the Managers and Senior Professionals (MSP) program, Senior Management Group (SMG) program, and academics are not eligible to be nominated for this program. However, they are eligible and encouraged to nominate and/or endorse PSS employees.
• Nominees must have completed a probationary period, if required.
• Nominees must demonstrate exemplary performance of activities that are above and beyond the scope of assigned responsibilities. As an example, if the employee's job duties do not routinely include community service, but the employee represented UCSD in community service in an exemplary manner, this would qualify as appropriate for nomination.
• Above Expectation or Exceptional performance of all assigned job duties is necessary in addition to other criteria to be considered for an award.
• Nominations must include supporting statements. Nominations without supporting statements will not be considered.

Submission requirements:

• A principal nominator and 2 endorsements are required for each nomination submitted for consideration.
• An individual may serve as a principal nominator for only 1 nomination; however, a principal nominator may endorse other nominations.
• All multiple nominations submitted by a single principal nominator will be invalidated.
• Nominating materials will not be returned.
• Nominate only 1 employee on each nomination form.
• Narrative statements must not exceed 500 words (e.g., 500 words for Part I of the Nomination Form and 500 words for Part II). Supplemental materials will not be considered.

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Ceremony and award information

A review panel of representatives chosen by their respective vice chancellors and the chief executive officer of hospitals evaluates all eligible nominations and recommends 10 award recipients to Chancellor Marye Anne Fox. The award recipients are recognized as follows:

• Cash awards
  • One award of $2,500 for the Principal Exemplary Staff Employee of the Year
  • Nine awards of $1,500 for Exemplary Staff Employees of the Year
• Ceremony
  • The awards will be presented by Chancellor Fox during the annual Exemplary Staff Employee of the Year Award ceremony at 3 p.m. on Thursday, June 5, 2008, at the Faculty Club.
• Plaque
  • A perpetual plaque with the names of the award recipients is displayed in the Human Resources Department reception area.

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How to submit a nomination

To nominate someone for an award:

1. Review the guidelines and read these FAQs and service description examples (PDF).
2. Download and complete the nomination form (Word file or PDF).
3. Submit nomination form by 4:30 p.m. on Friday, March 14, 2008, by one of the following methods:
   • By e-mail:
     • The principal nominator e-mails the completed form to nominate@ucsd.edu.
     • The principal nominator must copy (cc:) each endorser on the e-mail submission. This serves as electronic confirmations in lieu of the written signatures.
   • By internal mail to:
     • UCSD EOY Program
       Torrey Pines Center South, Suite 265-A
       Mail Code 0922

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How you can encourage nominations (here are a few ideas to get you started):

• Post a sign (PDF) in high-traffic locations.
• Publish information in an internal newsletter or e-mail.
• Discuss the awards and nomination process at staff meetings.
• Schedule Work/Life staff to give a short presentation. E-mail worklife@ucsd.edu or call (858) 534-9659.

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Questions? Contact Work/Life, (858) 534-9659.