| TravelLink demos (for setting up travel online) |
Going on a Trip
(Preauthorizing travel)
Start demo |
- Preauthorizes travel
- Generates an event number
- Allows you to request prepayment of certain expenses
- Allows you to report travel expenses online after travel is over, using MyTravel (for most travel situations)
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Requesting a Prepayment
Start demo |
- Requests that UCSD Travel prepay a preauthorized expense on behalf of the traveler
- Associates the vendor information, such as name and address, with the request
- Allows the vendor to receive payment in advance
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Requesting a Cash Advance
Start demo |
- Requests a cash advance from UCSD Travel for eligible travelers such as:
- Non-employees
- Students
- New employees whose UCSD Travel Card applications are being processed
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Viewing the Event Summary
Start demo |
- Displays all relevant information about a travel event in one place, including:
- Payee information such as name and address
- Payment information such as payment status (and reference number if payment has been issued)
- Status of reconciliation, whether processed through MyTravel or a paper TEV
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MyTravel demos (for claiming expenses online after traveling)
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Start tab
Start demo |
- Provides guidance for getting started
- Lists travel events and status
- Confirms preauthorization information
- Allows you to change travel dates from what was preauthorized
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Expense tabs
Start demo |
- Displays UCSD-paid amounts if applicable
- Allows entry of traveler-paid expenses
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Review and Submit tab
Start demo |
- Displays summary of expenses and accounting distribution
- Allows you to change the index from what was preauthorized
- Requires confirmation of required receipts retained
- Displays MyTravel claim details
- Allows electronic submission of the claim
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| MyTravel query (for researching MyTravel claims) |
| Start demo |
- Provides criteria for researching a claim
- Shows summary results with drill down to claim details
- Offers print option for detailed claim view
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| Travel Expense Voucher (TEV) demo (for foreign travel) |
Requesting reimbursement for foreign travel
Start demo |
- Requests reimbursement of expenses for foreign travel
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