 |
|
Summary: Use these guidelines to complete the Other tab in MyTravel, UCSD's online travel expense reporting tool. |
|
Use MyTravel to report expenses for official business travel.
In the right place? Information about completing other MyTravel tabs is also available. Find links to other help pages on the left sidebar of this page under Related Links.
Certain headings on the Other tab are linked to glossary definitions, and will appear in a new browser window when clicked:
Enter amounts for each applicable expense using one of these methods:
- Enter the total of the expense, by type, for the entire event using the labeled fields
- Enter the expense by day, or by occurrence, using the blank fields that appear below the labeled fields
You can enter dollar amounts in any of the following formats:
Claim expenses according to policy. Generally, miscellaneous expenses to accomplish official business are eligible for reimbursement. These type of expenses include:
- Telephone usage (including one personal call of reasonable length per day)
- Fax usage
- Internet access
- Photocopying
- ATM fees (if the UCSD Travel Card was used to withdraw cash to pay for reimbursable travel expenses)
Note: A receipt is required for any single expense of $75 or more.
For supplies purchased during travel that were necessary for the official business purpose of the event, use the blank fields to enter the type of expense and the amount.
- Note: If you enter an expense(s) for supplies, remember to designate the appropriate account code when you go to the next tab (Review and Submit).
Other Total will be automatically calculated. If you wish to see an updated total reflecting changes you have made, use the Tab key or click somewhere on the page.
Other Notes field: After you complete a tab and click to continue, MyTravel may prompt you to provide an explanation in this field before proceeding. If so, a message appears near the top of the page. You can also use this field to enter any information that you determine is important for the approver.
Completing the Other tab: Click Next or click on the tab along the top that you wish to use next. If you click Next, you will go to the Summary and Distribution page on the Review and Submit tab.
If proceeding to the Review and Submit tab: Review and Submit help
If you need to clear all the data you entered on the Other tab, click Reset Form.
If you need to return to the Registration tab, either click on the Registration tab from the selection of tabs along the top, or click Previous.
More information:
- Link to guidelines in Blink using:
- The Policy Guidelines link near the bottom of the page
- Search tools at the top of the page (above the MyTravel tabs)
- See Travel contacts if:
- You need help with a special situation
- You have a specific policy question
- You need assistance in claiming a particular expense(s) using MyTravel
|
|
|
At Your Service Online
