|
MyTravel is required for reporting expenses for employee and non-employee travel in the continental U.S. that lasts fewer than 30 days.
In the right place? If you are a preparer, see the preparer's overview. For travel to a foreign destination, or travel that 30 days or more, use a Travel Expense Voucher (TEV).
See a demo for completing a TEV for a foreign destination.
As a UCSD employee who travels for official business, you can use MyTravel to report expenses and claim reimbursements as long as the travel was:
- Within the continental United States
- Less than 30 days
- Preauthorized through TravelLink
For international or long-term travel, a travel preparer or administrator in your area will continue to use paper TEVs.
Before using MyTravel:
- Check with your department business officer to ensure that electronic approval templates have been set up by your departmental security administrator (DSA). (You do not need your own TRP template unless you will also initiate travel preauthorization using TravelLink.)
- Ensure you have a ucsd.edu e-mail address.
- Obtain a Single Sign-On user ID and password.
- Enroll in direct deposit for Travel/ Disbursements. (Most employees are already enrolled in direct deposit. If you're not, see instructions. To submit a MyTravel claim while awaiting enrollment processing, see Step 14 of Using MyTravel.)
To use MyTravel:
- Log into MyTravel, select a travel event, and complete the MyTravel tabs. (For assistance, see step-by-step instructions, or click Help in MyTravel.)
- Submit the data. You will receive notification via e-mail that your MyTravel submission was completed.
Note: If a travel preparer submits data for you, you will receive a request to certify the submission. Do not forward this request; it is for you only.
Reimbursement: After you submit your MyTravel data, your department approver will review and approve it through MyApprovals. Once final processing takes place, you will receive any reimbursement due via direct deposit.
Note: My Travel assesses risk conditions for approver attention. If a system-identified risk exists, your MyTravel submission will stay in the system for review until the approver updates the status.
Questions?
- For MyTravel submissions awaiting approval, contact the departmental approval authority for your travel events. If you do not know who approves your travel events, contact your department business office or administrator to find out.
- For Travel policy, see:
- For technical issues, contact the ACT Help Desk, (858) 534-1853.
- For a quick look at MyTravel, see this sample tab.
| 
At Your Service Online
