The clerical contract provides that:

• Clerical employees who spend more than 60% of their normal work schedule at a computer must receive an ergonomic review of their workstation within 90 calendar days of starting work or being assigned to a new work station.
• Upon request, the department must supply a copy of the review, a response to the results of the review, and a list of actions or alternate measures (if any) that the department will implement, including expected dates of completion.
• If the department needs more time to review the workstation, it will have 60 additional days. The department must give the employee — in writing — the expected date(s) of the assessment results and a department response, including the expected date of any proposed resolution action.

How to fulfill these responsibilities:

• Conduct or oversee the workstation assessment by using the online Evaluating Your Computer Workstation for Comfort and Productivity tutorial in conjunction with the Computer Ergonomic Review Tool (PDF) (Word) to perform a computer workstation assessment within the 90 days described above.
• Take the appropriate action indicated by the Computer Ergonomic Review Tool assessment results.
• Document your actions by keeping a copy of each employee's Computer Ergonomic Review Tool assessment and web-based tutorial completion certificate.
• Encourage employees to attend an ergonomic awareness class.
• Tier 2 evaluations: If the Computer Ergonomic Review Tool's recommendations and associated equipment changes don't alleviate any risk factors, request a Tier 2 Computer Ergonomic Evaluation with an ergonomics specialist.
• Read Workplace Evaluations for instructions.

Resources to help supervisors meet these requirements:

• Blink pages
• Computer Ergonomics Web-Based Training and Workstation Evaluation
• Menu: Ergonomics
• Ergonomics: The Supervisor's Role
• How to Set Up an Ergonomic Computer Workstation
• Ergonomic Training Resources
• Ergonomics Resource Fund
• Ergonomics: Contacts
• Other ergonomic guidelines and checklists
• Computer Ergonomic Review Tool (PDF) (Word)
• 3M Office Ergonomic Checklist (PDF)
• Designing Your Computer Workstation for Comfort and Productivity
• Additional Ergonomic Resources
• Ergonomic products
• Marketplace Preview Ergonomic Solutions
• UCSD Purchasing's Furniture Overview

If you are a UCSD employee and have questions, contact an ergonomics specialist.