The information below explains how to complete the ENPET Transaction Editor screen. Click a link for help on a particular part of the page:
Process Transactions in Period box
- At the beginning of each month, just before the ledger is closed for the previous month, two ledger periods are open at the same time. If this is the case, this section will contain a drop-down box so you can select the appropriate transaction period. If you don't select a period, your transactions will be processed in the current month.
Insert and Delete buttons
- The Insert Row button allows you to create a copy of a transaction line, so you can split the expense between two indexes. Use the gray and black arrows to indicate which transaction to copy. Follow these steps to split the expense:
- Click the gray arrow (first column) next to the transaction that you want to split. The gray arrow will become black.
- Click the Insert Row button. A copy of the row will appear.
- Follow the instructions in the To Transactions section below to change the account code, index, or amount for the transaction.
Note: Be sure to change the amounts on each of the transactions. You cannot transfer more than the amount of the original transaction.
- Use the Delete Row button to remove a transaction from the current ENPET process:
- Click the gray arrow (first column) next to the transaction that you want to delete. The gray arrow will become black.
- Click the Delete Row button. The row will disappear.
From Transactions
- Use the Override "From" Index button is to transfer the expenses for a transaction but retain financial record of the expenses. For example, expenses for Index ABC3456 belong to a certain project. Index ABC0001 is the department ("base" or "master") index for that same fund /org/ program. In this case, although the transactions were originally charged to ABC3456, they can be transferred from ABC0001. To use this feature, either:
- Enter the new From index in the box next to the Override button, then click the Override From Index button
Note: The From index must have the same IFOAPAL as the original index.
OR
- Enter the alternate From index in each index number field.
The Date, Desc, Acct Code, Index Num, and Amount fields contain the original information from your Ledger Annotator report. You can't make changes to these fields.
To Transactions
- Use the Fill All "To" Indexes button when all your transactions should be transferred to the same index. Enter the index number in the box, then click the button. All the boxes in the Index Num column will be filled with the same index.
- Use the Toggle Renewal button if the To index number is the renewal index for a prior contract or grant. If you are moving all these transactions to the renewal Index, click the Toggle Renewal button to check all the boxes in the Renewal column. If you have done this in error, click the Toggle Renewal button again to uncheck the boxes.
- Use the Acct Code column to change the account code for an individual transaction. Highlight the old account code, then type in the new one.
- Use the Index Num column to indicate which index will receive these transactions. If all transactions should be transferred to the same index, follow the instructions for the Fill All "To" Indexes button, above.
- Use the Amount field to change the amount you are transferring for each transaction. Partial transfers are permitted, but the amount can't exceed the amount of the original transaction. If you have used the Insert Row button above to split a transaction, be sure to change the amounts.
Note: When changing amounts, the Total Amount field at the bottom of the Amount column will not change until you move your cursor out of the amount field. Click or tab to another field and the Total Amount will refresh.
Continue to Risk Evaluation button
- To continue processing this transaction, click the Continue to Risk Evaluation button. Your transactions will be evaluated and you will proceed to the ENPET Transaction Test Results screen.
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