UCSD Blink: Reimbursable Move/ Transfer Expenses for Staff

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Blink Home > Travel > Reimbursable Move/ Transfer Expenses for Staff

Reimbursable Move/ Transfer Expenses for Staff

Summary: Find out when UCSD will either reimburse the employee or pay the vendor for moving expenses. Payment of expenses is only possible when costs are deemed reasonable and necessary, incurred during the employee's move, and properly supported by original invoices and receipts.

In the right place? If you are looking for information about reimbursable expenses for academic employees, please see policy on the Academic Affairs Web site.

See the overview for guidance on eligibility, arranging payment, and requesting reimbursement.

Type of expense		Eligibility and comment(s)
	Transportation of household goods and personal effects from the old to the new residence	Eligible: Senior managers Managers Senior professionals Professionals Support staff Review the conditions that apply before proceeding any further.
	Transportation of the employee and members of the employee's household from the old to the new residence	Eligible: Senior managers Managers Senior professionals Professionals Support staff Review the conditions that apply before proceeding any further.
	Meals and lodging	Eligible: Senior managers Review the conditions that apply before proceeding any further.
	Meal cost if travel is by automobile	Eligible: Managers Senior professionals Professionals Support staff Review the conditions that apply before proceeding any further.
	Driving or shipping automobiles to the new residence	Eligible: Senior managers Review the conditions that apply before proceeding any further.
	Packing household goods	Eligible: Senior managers Managers Senior professionals Professionals Support staff The following costs are reimbursable: Packing and crating the employee's household goods at the old location Unpacking and installing the household goods at the new location
	Storing and insuring household goods	Eligible: Senior managers Managers Senior professionals Professionals Support staff Review the conditions that apply before proceeding any further.
	Disconnecting and connecting utilities	Eligible: Senior managers Reimbursement does not apply to refundable deposits associated with these expenses.
	Transportation of domestic pets from the old to the new residence	Eligible: Senior managers Kenneling expenses are not reimburseable.
	Passport expenses	Eligible: Senior managers The employee's passport expenses incurred with the commencement of work in the United States are reimbursable.
	Costs incurred in seeking housing in the new location	Eligible: Senior managers If you obtain written approval in advance from the appropriate approval authority, the following costs incurred by the employee (and spouse or domestic partner) while traveling to the new place of work to seek housing, may be reimbursed: Transportation Meals Lodging Review the conditions that apply before proceeding any further.

Questions? Contact Chrissy Smith at (858) 534-8419.

Notice: UC Policy and Regulations is the source for UCSD travel policy. Published UCSD policy is decisive as it has been adapted to UCSD's organization, delegation of authority, terminology, chart of accounts.