| What to do |
How to do it |
| 1 |
Check if the person is eligible for payment of move/ transfer expenses. |
- Ensure eligibilty for payment of move/ transfer expenses.
Move/ transfer expenses include reasonable costs of moving household goods and personal effects to a new residence, as well as transportation to the new residence.
|
| 2 |
Obtain approval. |
- Before making a commitment to the person, obtain approval following the step-by-step instructions.
|
| 3 |
Review reimbursable expenses and taxable expenses. |
- Verify which expenses are eligible for reimbursement. See guidelines for:
- Learn which expenses are taxable.
|
| 4 |
Determine if the move includes household goods or lab equipment. |
- If the move includes household goods or lab equipment, use the purchase order process.
- If the move does not include household goods or lab equipment, proceed to Step 5.
|
| 5 |
Preauthorize the move/ transfer by setting up an event. |
- Complete the Going on a Trip screen in TravelLink and indicate "move" in the description.
- You will be issued an event number that you will need in Step 6.
|
| 6 |
Complete a Travel Expense Voucher (TEV). |
- Follow the instructions on how to complete a TEV for moving expenses.
- Indicate the event number you created in Step 5 and include all attachments noted in the instructions.
- Submit the completed TEV:
- Attention: Chrissy Smith
- Travel Office
- Mail Code 0955
- After the Travel Office receives the TEV, provided it is correctly completed and all required attachments are included, it is processed and reconciled.
|
