UCSD Blink: Billing Options for Imprints Copiers

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Billing Options for Imprints Copiers

Summary: If you are responsible for arranging an agreement with Imprints to have a copier in your department, read the options below to select a billing method that works best for you.

Billing method		How it works
	Card reader	Card readers provide live, real-time user and index number validation. Imprints can install a networked copy-control device, or card reader, on your copier. Imprints charges a one-time installation fee and a small monthly amount for telecommunications support. Installation can take anywhere from 2 to 4 weeks. To request a card reader installation, contact Imprints. To request a replacement copier with a card reader, complete a Copier/ Printer Equipment Request Form (PDF) and return it to Mail Code 0175-I or fax, (858) 534-8811. For more information about copy card options, see How to Pay for Copies on Campus. The card reader system provides significant advantages in versatility, timely access modifications, and detailed billing records. Card modifications, with proper authorization, can be processed the same day as requested. (Requests received by 2 p.m. are processed by 8 a.m. the following day.) All other billing types can be updated only monthly. Imprints statements indicate each card holder's name, machine number, number of copies, and total charge for easy reconciliation and accountability. You can prevent unauthorized or unwanted copies being made on your index number. By swiping a card and entering an approved index number, you can make copies on any campus copy machine equipped with a card reader.
	Total meter copies	All copies made from your copier are charged to one or more index numbers. When there are multiple index numbers, Imprints charges according to the percentages stated in your department’s agreement with Imprints.