| What to do |
How to do it |
| 1 |
Enter the payee ID and address type. |
- Enter the Federal Express number 710427007 in the Payee ID box.
- Enter the address type as U1.
- Click the Submit button.
|
| 2 |
Create a ledger reference. |
- The ledger reference can be:
- Up to ten characters
- Alpha, numeric, alphanumeric, or symbolic
- Used multiple times
|
| 3 |
Enter the payment tracking number. |
- The payment tracking number is the invoice number as it appears on the Federal Express bill. The tracking number is limited to nine alphanumeric characters.
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| 4 |
Answer both questions. |
- Question: Will documentation be included with this payment? Select NO. Retain the invoice for your department records.
- Question: Is this payment reportable as income? Select NO. (Payments to Federal Express are not reportable as income.)
|
| 5 |
Enter the approval template. |
- The approval template for paying Federal Express bills is FDX.
Note: Contact your Departmental Security Administrator (DSA) if you have questions about your approval template or departmental approval process.
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| 6 |
Save your request. |
- Click Submit to save your request.
- Review the summary of what you just entered.
- Write the document number on the original Federal Express bill for your records.
- Click Continue to resume entering information.
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| 7 |
Select a tax option. |
- Select "no tax."
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| 8 |
Enter the amount. |
- Enter the total amount of all air bills listed on the invoice in this box.
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| 9 |
Enter the accounting information. |
- If you are charging a single index and account:
- Enter the index.
- Select or enter the account number 633000 in the Account box.
Note: The amount of the payment authorization will display after you have submitted the page.
- If you are charging multiple indices and accounts:
- Enter an index.
- Select or enter the account number 633000 in each of the account boxes.
- Enter an amount for each distribution line.
Note: The total of all distribution amounts must equal the total of the payment authorization.
Note: You can use up to five distribution lines per payment authorization. An Additional Distribution box will appear once two distribution lines have been completed and after the page has been submitted.
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| 10 |
Save your request.
|
- Click Submit to save your request.
- Review your work.
- Click Continue to resume entering information.
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| 11 |
Complete the Document text and the Message to Payee text in each of the corresponding boxes. |
- Document Text Enter your name and telephone extension. This box should display (by default) the following message: Transportation of Things.
- Message to Payee This is a required field.
- List each air bill number as it appears on the invoice.
- Next to each air bill number, enter the dollar amount.
- Enter the invoice date and your Federal Express account number as it appears on the bill.
Note: The document and payee text for the selected account will default.
Note: The payee text will print on the check stub or on the direct deposit confirmation.
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| 12 |
Save your request.
|
- Click Submit to save your request.
- Review your work.
- Click Continue to resume entering information.
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| 13 |
Review the payment summary. |
- Check the payment summary, to make sure all payment information is correct.
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| 14 |
Complete and approve the request. |
- Click complete and approve to route your request for department and Disbursements approval.
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| 15 |
Retain the Federal Express bill. |
- Remember to write the document number on the Federal Express bill.
- File the Federal Express bill for your records.
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