 |
|
How to Pay for a Membership Requiring Special Consideration
|
|
| |
| What to do |
How to do it |
| 1 |
Review exception policy. |
- Read about memberships that require special consideration.
|
| 2 |
Acquire approval by the vice chancellor of Business Affairs. |
- Prepare an e-mail message that explains the nature of the membership, briefly describes any documentation you have that supports the request, and states the benefit to UCSD.
- Send your request for vice chancellor approval to Robin Posner, who will review and coordinate your request. You will be advised on the approval status of your request and if approved, you will be sent the approval documentation needed for Step 4.
|
| 3 |
Request payment. |
- Complete a Payment Authorization online.
- Select the account code for memberships, 637220.
- Note the document number for use in Step 5.
|
| 4 |
Complete and approve the request. |
- Click complete and approve to route your request for departmental and Disbursements approval.
Note: The person who authorizes the payment request for your department must have a signature authorization on file with Disbursements.
Note: Employees who are authorized to approve memberships at the departmental level cannot authorize their own membership payments.
|
| 5 |
Submit documentation. |
- Include the document number noted in Step 3 on the following documentation:
- Original receipt or proof of payment (personal reimbursement only)
- Approval memo from vice chancellor
- Any other supporting documentation
- Send the documentation to PAYAUTH, Mail Code 0955.
|
|
|
Need an expert? Contact Robin Posner, (858) 534-0859.
|
|
Notice: UCSD membership policy is derived from
UC Policy and Regulations. Published policy is decisive as it has been adapted to UCSD's organization, delegation of authority, terminology, and chart of accounts.
|
|
|
