UCSD Blink: How to Pay for a Social Membership

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How to Pay for a Social Membership

Summary: Use this step-by-step guide to obtain approval and pay a social membership fee.

In the right place? See how to pay for a general membership, membership for periodicals, or membership requiring special consideration.

What to do		How to do it
1	Determine the appropriateness of your request.	Review social membership guidelines. Note: A social membership will be approved only if it is necessary to conduct official UCSD business.
2	Acquire Vice Chancellor approval.	Send your request for vice chancellor approval to Robin Posner, who will review and coordinate your request. You will be advised on the approval status of your request and if approved, you will be sent the approval documentation needed for Step 4.
3	Request payment.	Complete a Payment Authorization online. Select the account code for memberships, 637220. Note the document number for use in Step 5.
4	Complete and approve the request.	Click complete and approve to route your request for departmental and Disbursements approval. Note: The person who authorizes Payment Authorizations for your department must have a signature authorization on file with Disbursements. Note: Employees who are authorized to approve memberships at the departmental level cannot authorize their own membership payments.
5	Submit documentation.	Include the document number noted in Step 3 on the following documentation: Original receipt or proof of payment (personal reimbursement only) Approval memo from vice chancellor Renewal notice Any other supporting documentation Send the documentation to PAYAUTH, Mail Code 0955.

For additional information, including how to keep a record of your membership usage and possible taxable benefits you may incur, see the guidelines on Social Memberships.

Need an expert? Contact Robin Posner, (858) 534-0859.

Notice: UCSD membership policy is derived from UC Policy and Regulations. Published policy is decisive as it has been adapted to UCSD's organization, delegation of authority, terminology, and chart of accounts.