UCSD Blink: How to Handle Inventorial Equipment as a Trade-in

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How to Handle Inventorial Equipment as a Trade-in

Summary: Follow the steps on this page if UC has title to a piece of inventorial equipment in your department and you would like to use the equipment as a trade-in when you purchase new equipment.

UCSD has two types of equipment:

Inventorial equipment has an acquisition cost of $5,000 or more and must be tracked as property through EAMS (Equipment Asset Management System) and through UCSD’s financial system.
Non-inventorial equipment has an acquisition cost of $1,500-$4,999 and must be tracked only through the financial system, not through EAMS.

For more information on inventorial equipment, see Equipment Management Basics.

What to do		How to do it
1	Determine who has title to the inventorial equipment.	Check the tags on the inventorial equipment if possible. If you see two equipment tags (UCID and government) the equipment may NOT be used as a trade-in. Contact Bessie Douglas at (858) 534-2847 for instructions on how to proceed. If you see only one tag (UCID) go to step 2. or Check EAMS. If EAMS has an F in the Title Indicator section, the equipment belongs to the federal government and may NOT be used as a trade-in. Contact Bessie Douglas at (858) 534-2847 for instructions on how to proceed. If EAMS has a U in the Title Indicator field, the equipment belongs to the University. Go to step 2.
2	Complete a High Value Purchase Requisition for the new equipment you want to purchase.	Access FinancialLink to complete your High Value Purchase Requisition. Include the UCID number of the equipment you are trading in. Include the dollar value of the trade-in allowance in the description of the item on the request. Note: You must have a have a valid user ID and password and be authorized to complete purchase requisitions. If you need a user ID, see How to Get a User ID.
3	Arrange for the trade-in equipment to be picked up or shipped.	Arrange with the vendor for pickup or Contact Shipping and Receiving at (858) 534-7467 to arrange to have the equipment shipped to the vendor.
4	Confirm that the equipment has been removed from your inventory.	Check EAMS to see that the equipment's record has been removed from your inventory.