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Complete the deposit advice form. |
- Complete the top section of the form and include:
- Payer (the person or entity who wrote the check); if more than 1 check is deposited, put "various" in this field
- Type of deposit: revenue, expense reimbursement, or other
- A detailed explanation of the deposit
- Complete the middle section of the form and include:
- Check number (for single checks) or total number of checks (for multiple checks)
- Date of check (if there is only 1 check)
- Check amount (or total dollar amount of checks)
- Total cash amount
- Index code(s)
- Fund(s)
- Account code(s)
- Amount(s)
- Total deposit
- Document reference number (for recaps use first 8 boxes only)
- Complete the bottom section of the form and include:
- Preparer (the person who prepared the deposit); it is also helpful to include a second contact person
- Preparer's phone number; include a second phone number if you listed a second contact person)
- Audited by (the person reviewing the deposit)
- Mail Code (department name and Mail Code)
- Extension (phone number of person auditing the deposit)
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