UCSD Blink: How to Buy Furniture From Non-Contract Vendors

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Blink Home > Buying > How to Buy Furniture From Non-Contract Vendors

How to Buy Furniture From Non-Contract Vendors

Summary: Learn how you can buy certain types of furniture from vendors other than Steelcase, UCSD's contract furniture vendor.

To view furniture products, contact Brant Yancey, (858) 534-6721.

Before beginning the process below, please review Before You Buy Furniture.

If you are buying furniture supported by the Steelcase contract, please see How to Buy Furniture From Steelcase.

What to do		How to do it
1	Decide on a vendor.	Use these links to find vendors that sell the various types of furniture: Conference rooms Training rooms Lounges Patios Departmental libraries.
2	Decide which type of quote you need.	If you aren't sure that your budget can cover the cost of the project you have in mind, ask the vendor for a budgetary quote. This quote will allow you to plan your purchase within your budget. If you know that what you want to purchase is within your budget, ask the vendor to prepare an order-ready quote.
3	Get a quote from the vendor.	Ask the vendor to include all services in the quote, including: Design consultation Space planning Product selection Removing existing furniture Installation Ask the vendor to provide a timetable from ordering to installation. Note: Make sure that the quote you receive covers all design, delivery, and installation charges.
4	Choose the correct method for your purchase.	Use Express Card if: You are authorized to use Express Card Your quote is less than $4,999, including tax, shipping, and handling. Use Department Order if: You have a valid buyer code. Your quote is less than $2,500, including tax, shipping, and handling. Note: Include your quote number and work order number on the Department Order and fax it to the vendor. Submit a High Value Purchase Requisition if: Your quote is more than $2,500 and you will not be using Express Card to place your order. Note: Fax a copy of your quote to Brant Yancey in Purchasing at fax number (858) 534-5803. Be sure to write the requisition number on your quote. After your order is placed you will receive a copy of the High Value Purchase Order.
5	Prepare for your furniture delivery.	Set a delivery date with your furniture vendor. Decide what to do with your old furniture. Options include contacting UCSD Surplus Sales or contacting UCSD's furniture buyer for a list of private furniture-recycler services. As the delivery date nears, prepare your workspace by clearing the old desktop, bookshelves, and drawers of files and other paperwork, desktop accessories, and personal effects.