UCSD Blink: Obtaining a Cash Advance for Business Travel (UCSD Employee)

Related Links
Menu: Travel Card and Cash
Glossary Terms
	Event
	Event number
	Personal Identification Number (PIN)
	TEV
	Travel Card
	Travel preauthorization
	TravelLink
	University business travel
Departments
	Travel

Blink Home > Travel > Obtaining a Cash Advance for Business Travel (UCSD Employee)

Obtaining a Cash Advance for Business Travel (UCSD Employee)

Summary: Read step-by-step instructions for acquiring a cash advance for UCSD employees on University business travel.

In the right place? See instructions for obtaining a cash advance for business travel of a non-UCSD employee.

What you should do		How you should do it
1	Determine the circumstances of travel.	Review cash for employee travel. Proceed to step 2 if travel is standard, and use your Travel Card to withdraw cash at an ATM. Proceed to step 3 if one of the special circumstances applies.
2	Obtain cash using the UCSD Travel Card.	Use your Travel Card, following the guidelines, to withdraw cash. You will use a personal identification number (PIN) for ATM transactions. A PIN is provided to each cardholder when the Travel Card is issued. For assistance, contact Travel Card customer service. Keep your ATM receipt, and proceed to step 5.
3	Request a cash advance from UCSD Travel.	Use TravelLink: Complete the Request Advance feature using the event number created when travel was preauthorized). If you do not have access to TravelLink, contact your department business office or administrator.
4	Check the status of your cash advance request.	You can view the status of your request on Event Summary in TravelLink, for a cash advance requested from UCSD Travel. Requests are processed by UCSD Travel beginning the day they are received. Please allow up to four working days for the payment to be issued. A cash advance is issued not more than two weeks before the travel start date. If cash is issued via direct deposit, the bank may take up to 72 hours to process it.
5	Reconcile the cash advance.	Use the preferred method, MyTravel, to reconcile a cash advance. It automatically deducts the cash that was advanced when you report expenses. You can request that UCSD Travel make a payment directly to your Travel Card account (optional). Indicate the amount on the Summary and Distribution page located on the Review and Submit tab. Only if the travel situation is outside the scope of MyTravel, complete a Travel Expense Voucher (TEV) to reconcile a cash advance. List, in the appropriate columns, all of the expenses purchased with the cash advance. List any other travel expenses. List the total of the advance in the Advances and Prepaid Expenses section (box 14). You can request that UCSD Travel make a payment directly to your Travel Card account (optional). Indicate the amount to be paid on the "Direct Payment Corporate Card" line in the Amount Due section (box 15).

Questions? Contact UCSD Travel or an individual Travel Team member.

Notice: UCSD travel policy, as published in Blink, is decisive. It has been adapted to UCSD's organization, delegation of authority, terminology, chart of accounts, and processing applications. The source for UCSD travel policy is UC Travel Policy and Regulations.