| What you, the timekeeper, should do |
How to do it |
| 1 |
Find the original PAR. |
- Locate the original PAR. If you can't find it, call the PAR coordinator, (858) 534-1917, and request a copy.
If the original PAR never existed, create a manual PAR.
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| 2 |
Update Section I, Payroll Distribution. |
- For any fund percentage that has changed, cross out the printed percentage and write in the correct percentage. For assistance, see How Percent of Pay is Calculated.
- If salary was charged to a fund that is not included in Section I, write in the index, fund, and payroll percentage.
- The total payroll distribution must equal 100%.
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| 3 |
Update Section II, Effort Distribution. |
- Cross out the printed percentage that is incorrect and write in the correct percentage.
- The total effort distribution must equal 100%.
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| 4 |
Complete Section III, Notes/ Explanations. |
- Explain the changes you made in Sections I and II and initial in Section III.
- Write down the date when the PET was prepared.
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| 5 |
Complete Section IV, Certification. |
- If the employee is certifying the PAR, check the Employee box. If a responsible official is certifying the PAR, check the Responsible Official box.
- Have the certifier sign and date the form.
Background: Each funding source must be certified by the employee or a responsible official with firsthand knowledge of the work performed. Guidelines:
- A non-academic employee's responsible official is usually the employee's supervisor
- An academic employee's responsible official must also be an academic employee.
- An employee's responsible official cannot be a timekeeper, MSO, or other business officer unless he or she is the employee's direct supervisor.
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| 6 |
Verify that the PAR is correct. |
- Use the PAR Checklist to ensure that the PAR is complete.
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| 7 |
Submit the PAR to OPAFS. |
- Keep the original copy of the form as an audit copy. Your department is the office of record for this document.
- Send a photocopy of the revised PAR to OPAFS, Mail Code 0954. OPAFS is responsible for auditing and archiving the PAR copy.
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