UCSD Blink: Travel and Entertainment Approval Process for Business Affairs Senior Managers

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Travel and Entertainment Approval Process for Business Affairs Senior Managers

Summary: Learn the special approval process for travel and entertainment expense claims for the Business Affairs Senior Management Team (SMT).

The following instructions apply to these SMT titles:

Assistant Vice Chancellor, Administrative Computing & Telecommunications
Assistant Vice Chancellor, Auxiliary & Plant Services
Assistant Vice Chancellor, Human Resources
Controller and Assistant Vice Chancellor, Business & Financial Services
Director, Community Safety
Director, Environment, Health & Safety
Director, Housing & Dining Services

Task		Process
	Domestic short-term travel	Travel preparer: Reports travel expenses using MyTravel. For more information, see Using MyTravel. Traveler: Receives e-mail notification and certifies travel expenses. Departmental approver: Within 5 days of receiving e-mail notification of traveler's review, selects the UCSD Travel Director as a reviewer using MyApprovals. For more information, see Using MyApprovals. To select a reviewer: Update the status to Hold for Approval. Select Send for Review. Enter SMT in the comment field. Choose McCullough, Faye from the drop-down list. Click Submit. UCSD Travel Director: Receives e-mail notification, reviews claim, and enters a comment(s). Departmental approver: Receives e-mail notification of UCSD Travel Director's review and selects the Vice Chancellor for Business Affairs (VCBA) as a reviewer using MyApprovals. VCBA: Receives e-mail notification and enters a comment(s) to indicate approval. Departmental approver: Receives e-mail notification of VCBA's review and updates status to Approve using MyApprovals. Note: MyApprovals retains the history of review details, including comments, for all MyTravel claims.
	Foreign or long-term travel (Including Hawaii, Alaska, and U.S. possessions)	Travel preparer: Submits the signed paper Travel Expense Voucher (Excel) and necessary receipts to: UCSD Travel Addressee Only: Felicia Sumler SMT Travel Mail Code 0955 UCSD Travel: Reviews and sends the request to Vice Chancellor for Business Affairs (VCBA) for approval. VCBA: Approves and sends the request for processing to UCSD Travel, Mail Code 0955.
	Entertainment	Entertainment preparer: Submits the signed paper Request for Entertainment Form and necessary receipts to: UCSD Travel Addressee Only: Felicia Sumler SMT Entertainment Mail Code 0955 UCSD Travel: Reviews and sends the request to Vice Chancellor for Business Affairs (VCBA) for approval. VCBA: Approves and sends the request for processing to UCSD Travel, Mail Code 0955.