1. Obtain trip and traveler information, including citizenship. If a non-citizen, see requirements.
2. Preauthorize the travel event using Travellink.

1. Review coverage when renting using a UC agreement (Connexxus) which generally includes Collision Damage Waiver (CDW) and liability insurance. Rental car insurance can be reimbursed only under special circumstances.

Note: UC employees and students are restricted from renting 15-passenger vans for business travel due to safety concerns.

1. To reserve online, use Connexxus, the preferred method, as the agreements are automatically applied.
   • First-time Connexxus users, see Setting Up a Connexxus Traveler Profile.
2. To reserve by phone :
   1. Call the agency you have selected using the phone number on the list of agencies.
   2. Confirm that you are renting a car for UCSD business travel and that you want the university rate.
   3. Provide the Agreement UCSD ID for the agency you have selected.
   • Enterprise: XZ32F01
   • Hertz: 72129
   • National: 5007823
   4. Confirm that the Collision Damage Waiver (CDW), also known as a Loss Damage Waiver (LDW), and liability insurance are included as provided by the UC Agreement. Decline any CDW or liability insurance coverage offered by the agency.
      Note: If the type of travel requires a vehicle that is not covered by an agreement (such as some vans, trucks, and SUVs), then you may purchase collision damage coverage and be reimbursed after travel is over.
   5. Proceed to step 4.

1. Confirm that the UC agreement (Connexxus) special rate ID is noted on the contract before you sign it. Agreement UCSD ID codes listed above in step 3.
2. Retain your receipt. You must submit an original, itemized receipt for car rental reimbursement.