| Responsible party |
Responsibilities |
 |
Department chair or director |
- Approves cost-sharing commitment and funding availability
- Certifies cost sharing in the absence of the PI
|
|
Principal investigator/ department |
- Recommends whether to include formal cost sharing in the proposal
- Advises Purchasing of subcontract cost-sharing requirements
- Ensures that:
- The proposal text and budget accurately reflect their intent regarding cost-sharing commitments
- The cost-sharing portion of the Request for Extramural Support (RES) form is complete and submitted with each proposal
- Proposal budget costs and actual accumulating and reporting practices are consistent
- The level of accounting detail equals or exceeds the level of budget detail in proposals
- Required cost-sharing data is entered in the Cost Sharing System (CSS)
- Records and information are available to support cost-sharing certifications
- The University's cost-sharing commitment is fulfilled for all cost sharing, including cost sharing from a sub-awardee and/ or secondary sponsoring units
- Supervises the department's reporting procedures
- Reports and certifies all cost-sharing effort on the CSS report
- Prints the Cost Sharing Contribution Report from the CSS; obtains the PI signature and forwards the completed report to OPAFS
|
|
Office of Contract and Grant Administration (OCGA) |
- Advises departments on appropriate cost sharing and analyzes proposals for compliance with cost-sharing requirements
- Coordinates the campus review and approval process for cost sharing
- Verifies that the cost-sharing amount committed to by the department represents a reasonable estimate of the commitment stated in the award documents
- Activates, upon acceptance of an award, the cost-sharing flag and enters the cost-sharing information in COEUS
- Requests approval for changes in referenced cost sharing from sponsoring agencies as needed
|
|
Office of Post Award Financial Services (OPAFS) |
- Consults with department and/ or OCGA as needed about cost-sharing commitments, and communicates with them about any issues identified
- Monitors that cost sharing reported in the CSS represents a reasonable estimate of the cost-sharing commitment
- Ensures that the amount cost shared is in compliance with cost accounting standards and agency policy
- Consults with and trains others in cost-sharing policies and procedures
- Assists the campus community in the use and applicability of CSS
|
|
Vice chancellor, Resource Management and Planning |
- Reviews and approves cost-sharing commitments that fall into the "other resources" category
|
