| What to do |
How to do it |
| 1 |
Familiarize yourself with UCSD's Emergency Operations Plan. |
- Read the campus-wide UCSD Emergency Operations Plan to understand when and how UCSD's critical departments respond to emergency situations.
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| 2 |
Determine your department's location in UCSD's 13 emergency response regions. |
- If your department is on the main campus (Regions 1-10), use this map (PDF).
- Find your building, and the map will give you the region number.
- Click on your region number for a printable (PDF) enlargement.
- If your department is not on the main campus, use this list:
- Region 11 (PDF); Scripps Institution of Oceanography
- Region 12 (PDF); Hillcrest Medical Center
- Region 13; all other UCSD satellite locations in San Diego County
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| 3 |
Request maps for your emergency response region and building(s). |
- E-mail Emergency Services with your request. Ask for a printout or electronic image file of your department's:
- Emergency response region
- Building floor plans
- Review the building floor plans when you receive them. Note any differences in the location of emergency response devices or evacuation routes.
- Identify areas of refuge in your building. Areas of refuge are building locations where people who are unable to exit may await evacuation assistance from emergency personnel.
- Note: Emergency exit corridors and smoke-protected stairwells are resistant to fire and smoke for approximately 2 hours. These are the safest areas during an emergency evacuation. Rescue personnel are instructed to check all exit corridors and stairwells first for any stranded persons.
- Request revisions to a map by sending it (with your changes indicated) to Emergency Services:
- Mail Code: 0089
- Fax: 858) 534-1564
- For special services, contact Emergency Services to:
- Customize your maps to show unique hazards or special features for your Emergency Action Plan
- Laminate maps to make them more durable
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| 4 |
Find important features on the maps that may influence your Emergency Action Plan. |
- Assembly areas — large open spaces with easy access (usually parking lots or recreational fields)
- Designate an assembly area where your group will gather in case of evacuation.
- Avoid selecting a site near fire hydrants or building entrances, which are likely staging areas for emergency responders.
- Emergency container — each region's 8-by-10-foot steel container stocked with equipment and supplies for emergency responders
- Emergency containers will also serve as the regional operations center (ROC)
- Hazardous materials usage area —
buildings where chemicals, radioactive materials, or infectious substances are used
- These areas are marked in red on the regional maps.
- Direct people to move away from these buildings and avoid gathering downwind from them after evacuating.
- Emergency call boxes — usually bright yellow
- Several dozen call boxes are located around campus and SIO mostly in parking lots, as well as near residential housing and in remote locations.
- Callers are immediately connected with the UCSD Police dispatcher who can send officers as needed.
- Public telephones
— phones that are not part of the campus phone system but that belong to SBC (formerly Pacific Bell) and receive high priority during emergencies
- You can make 911 calls from these phones without coins or cards.
- Public phones are often operational when other phones are not.
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| 5 |
Plan for individuals who may need special assistance. |
- Read Emergency Evacuation for People With Disabilities.
- Request that individuals who feel they may need special assistance notify the Department Safety Coordinators so arrangements can be made in advance to meet their needs.
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| 6 |
Incorporate other resources. |
- Check the Emergency Guide flip chart for relevant information. Topics include:
- Acts of violence
- Bomb threat
- Building evacuation
- Considerations for people with disabilities
- Earthquakes
- Emergency procedures and phone numbers
- Fire response
- Hazardous material spills
- Utility failure
Not every topic will apply to every department. Copy applicable information directly, or rewrite it for your needs.
- Consult these resources:
- Read:
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| 7 |
Delegate responsibilities. |
- Determine who will assist students, patrons, and visitors during an emergency.
- Identify individuals with disabilities and the people assigned to assist them.
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| 8 |
Start writing. |
- Use this template (Word file) if you need a starting point.
- Customize the template for your department.
- Keep it simple! Your co-workers are more likely to read a short, concise emergency plan.
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| 9 |
Review your plan when you've finished writing it. |
- Make sure you've answered these questions:
- How do I summon emergency personnel?
- What are the potential risks in my department's workplace?
- Where are the fire extinguishers, alarm pulls, and emergency exits in my building(s)?
- How do I operate emergency equipment such as fire alarms and fire extinguishers?
- What are the quickest routes for evacuating my building(s)?
- Where are the areas of refuge?
- Has an outdoor assembly area been identified?
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| 10 |
Make your department aware of the Emergency Action Plan. |
- Distribute copies of the Emergency Action Plan to co-workers.
- Post it on department bulletin boards.
- Update and redistribute your plan annually, or when significant changes impact your plan.
- Make sure new hires receive a copy of the plan.
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