| What to do |
Details |
| 1 |
Make sure you have a valid reason for submitting the course approval form. |
- Valid reasons include (see step 3, below, for more information):
- New course
- Renumber
- Deletion
- Adding/ deleting enrollment restriction
- Reinstating course
- Cross-listing or conjoining
- Changes in:
- Title
- Course number
- Units
- Description
- Prerequisites
- Grading option
- Instructor contact hours
- Repetition of credit option
- Final exam requirement
- Instruction type
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| 2 |
Access the course approval form. |
- E-mail the Scheduling Office to request the course approval form.
- In your e-mail, include the format (Word, WordPerfect) and the platform (PC or Macintosh) you use.
- After you receive the form, complete it by following steps 3 through 9, below:
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| 3 |
Select the "type of action requested." |
- New Course refers to a course that has never been taught before at UCSD.
- Reinstatement refers to a course that was previously part of the curriculum, was deleted, and will now be offered again.
- Deletion refers to a course that will no longer be offered at UCSD.
- Renumbering refers to a course that is being renumbered. Be sure to include the old subject and course number.
- Summer Session Only is used for courses taught only in the summer and never offered during the regular academic year.
- Change in Course refers to any change in a course. Specify the nature of all changes made.
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| 4 |
Indicate the effective term and subject and number. |
- Effective term: Indicate the first term when the course will be offered if it is a new course, or the term when the action is to take effect if it is an existing course.
- Subject and number: Enter the subject name (or code) and course number.
Note:
- Before you reuse a number, it must be inactive for three years to avoid confusion on transcripts.
- Number lower-division courses 1-99.
- Number upper-division courses 100-199.
- Number graduate courses 200-299.
- Number professional courses for teachers 300-399.
- Number other professional courses 400-499.
- Number individual study or research graduate courses 500-599 if they are used to satisfy minimum higher degree requirements. Otherwise, number them 600-699.
- If a course is cross-listed or conjoined, you must enter all the subject and course numbers for the corresponding course(s) in this box.
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| 5 |
Complete:
- Units
- Full title
- Hours per week expected of student
- Grade reports
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- Units: Enter the units of the course. If the course has variable units, enter minimum, maximum, and by increment (e.g., 4–12 by 2).
- Full title: Enter the complete course title exactly as it will appear in the catalog.
- Hours per week expected of student: Enter numbers in the appropriate boxes.
- A total of three hours of course work per week for each unit of credit is standard (e.g., 4-unit courses require 12 hours of work).
- Most 4-unit courses have three hours of lecture and 9 hours of outside preparation.
- If a course will have required discussion sections/ labs/ etc., include the number of hours needed in the appropriate box.
- Grade reports: Check the appropriate box.
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| 6 |
Complete:
- Grade option
- May be taken for credit
- Final exam
- Course description
- Prerequisite
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- Grade option: Enter an X in the appropriate box.
- May be taken for credit ( ) times: Enter a number indicating how many times the course may be taken. If it can be taken only once, enter 1. If it can be taken more than once, include a justification in the space provided (e.g., "When topics vary").
- Final exam: If the course will have a final exam, enter an X in the box preceding Final Exam. If the method of evaluation is not an exam, explain what it will be (e.g., paper, project).
- Note: University policy requires all undergraduate courses except laboratory courses to have a final examination unless an exception is granted by the Committee on Educational Policy (CEP).
- Course description: Enter the course description for the course exactly as it will appear in the catalog. This is the official University record of the course.
- Note: There is a 40-word limit.
- Prerequisite: List all prerequisites and enrollment restrictions (e.g., upper-division standing, concurrent enrollment in another course, majors only).
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| 7 |
Complete enforcement. |
- Enforcement refers to the option of placing restrictions on students enrolling in a course. The degree of enforcement shows in the Enforcement box, listing which prerequisites, corequisites, and other enrollment restrictions are active. Every item listed in the box must be listed on the Prerequisite line of the Course Description box.
- Prerequisites that must be completed indicates courses that must be completed before enrolling in the course.
- Prerequisites that may be taken concurrently indicates courses that must be finished or enrolled in at the same time as this course.
- Corequisites are courses that students must enroll in at the same time as this course.
- Use Other restrictions to specify majors only (list major codes), class level (e.g., upper-divison), college (e.g., Muir only), or department approval restriction.
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| 8 |
Complete special course characteristics section. |
- Use of animals: Enter a detailed educational justification, including a discussion of alternatives.
- Use of computer resources: Include a list of any computer resources required.
- IP grading designation, cross-listed, and conjoined courses: Special and compelling justifications are required.
- Note: Multiple use of a course in more than one major is not by itself a compelling justification.
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| 9 |
Complete:
- Instructor's name and title
- Justification
- Signature
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- Instructor's name and title: Enter the name and faculty rank of the instructor who teaches the course. This information is required for approval by the Academic Senate.
- Justification: Briefly state the reason for the action(s) requested on the form, for example, "Expanding course offerings."
- Signature: The department chairperson must sign and date the form. If the course approval is for cross-listed or conjoined courses from different departments, the chairpersons from all corresponding departments must sign the form.
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| 10 |
Submit the completed form. |
- Send completed form(s) to the Scheduling Office, Mail Code 0021-R.
- The Academic Senate will distribute copies after all approvals and signatures have been obtained.
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